USCIS issued a revised Form I-9 on April 2, 2025 with an edition date of 01/20/25 and an expiration date of 05/31/2027. Minor revisions were made to align with statutory language and update the Department of Homeland Security (DHS) Privacy Notice. Key updates include:
- Renaming the fourth checkbox in Section 1 “A noncitizen authorized to work” to “An alien authorized to work”
- Revising the descriptions of two List B documents in the Lists of Acceptable Documents (changing “gender” to “sex” in the description of List B documents)
- Adding appropriate statutory language and a revised DHS Privacy Notice to the instruction
E-Verify and E-Verify+ has updated the Citizen Status selection during case creation as of April 3, 2025, to reflect these changes. Employers should note, if an employee attests on earlier editions of the Form I-9 as “a noncitizen authorized to work,” the employer must select “an alien authorized to work” in E-Verify.
Although revisions are minor, it is important to use the approved and unexpired versions of the Form I-9. Lake Effect HR & Law recommends using the latest 01/20/25 edition of the Form I-9 found on the USCIS website. However, employers may continue to use the following two previous editions until the expiration date listed on the top-right corner of the form:
- Form I-9 (08/01/23 edition) that is valid until 05/31/2027
- Form I-9 (08/02/23 edition) that is valid until 07/31/2026
If you would like assistance or guidance in completing new Form I-9s, complying with the Form I-9 identification or retention requirements, or conducting internal I-9 audits, please contact Lake Effect at info@le-hrlaw.com or 1-844-333-5253.
Lake Effect is here to answer all your questions about employment laws, regulations, and new agency guidelines. We continue to monitor important legal and HR developments, as well as other information that could impact the workplace. Please watch our blogs and emails for these important updates, as well as discussions of how compliance meets culture. To dive into these issues, contact us at info@le-hrlaw.com or 1-844-333-5253.
